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Project Success Evaluation

Success Measurement Is Distinct for Everybody

Success is a word with broad connotation, and it may signify different sense to different individuals. If you have finished your work assigned for a particular day, and your writing table is tidy, that may be success to you, but may be not success for all. If you are constructing a building, and you have completed the last task of delivering the building to the user, the delivery of the completed house is an authentic assessment of your success. If you are performing the duties of a sales person, and the sales objective was to trade 100 objects in two months, and you manage to sell 120, you will possibly consider yourself to be doing well. These are simple methods for the measurement of success in normal life, but what are the critical success factors regarding measurement of success in projects?

Evaluation methods of project success


Evaluating Success In Projects

In the earlier days, when project management was not yet developed as a discipline, project success implied completing a project on schedule, under the allocated cost, and accomplishment of the project goals. Success criteria have changed today, particularly when a large number of project management methodologies are available to be used.

Searching the query of how can success be measured in projects, can be solved by the Internet, where professionals, offer the most mode, and most novel techniques. But is their opinion correct? Some specialists have the opinion that use of eared value management, which examines cost, scope, and schedule during the project life cycle is the top technique. Others have the opinion that a balanced scorecard is more reliable in presenting project success.

Determining Success Distinctively

There are projects in all business. Projects contain established objectives with allocated activities based on the results desired. Only completion of a project, does not always determine success. Over budget in projects does not necessarily imply that you are failed. Objectives that change halfway through will not signify that your project will not be successful. Then, how can we determine that our project is successful?

Project Setting – Software may be used to identify if a project will be successful.

Surveys – Some business use surveys to determine if a project was successful. Surveys are forwarded to customers, with the questions concerning the project. Survey responses will indicate the level of customer satisfaction, which can be used for improvements. Surveys to project stakeholders are a useful technique for measurement of success.

SWOT Analysis – Performing a SWOT analysis is a reliable initiative for success measurement. 

Communications – Do you put brief and quantifiable queries to the team during the project lifecycle? Do you offer chance to team members to offer recommendations? Establish principled communication plans, which can assist to measure project success. 

Measurement Approach – There are numerous evaluation methods to obtain an authentic assessment of the project success. The critical success factors include meeting of project scope baseline, cost baseline, and schedule baseline, personal targets, and customer outlook. Select measurement techniques, from the several available. 

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What Does Project Manager Do At Their Workplace?

What Does Project Manager Do

A Project Manager is pivotal in ensuring that a project is executed to a successful completion, through proficient planning, implementation, and closing. Their primary aim is to complete the project within the agreed upon timeline, budget, and satisfying the needs of all stakeholders. So what does project manager do? The role of a Project Manager encompasses several responsibilities, including:

Project Planning: The Project Manager outlines the scope of the project, develops a comprehensive plan, sets deadlines and budgets. They work in conjunction with stakeholders to comprehend their expectations and allocate resources accordingly.

Project Execution: The Project Manager supervises project team's effort and ensures that tasks are completed within the budget and timeline. Furthermore, he handles any challenges that may arise during the project. They keep stakeholders informed about the progress and address their concerns.

Monitoring and Control: The Project Manager tracks the project progress, evaluates the schedule and takes the necessary steps to keep the project on track. They consistently monitor milestones and swiftly resolve any issues.

Risk Management: The Project Manager identifies and assesses potential project risks and develops strategies to mitigate them. They identify threats, assess their likelihood and impact, and plan accordingly to manage risks.

Stakeholder Management: The Project Manager manages relationships with stakeholders such as sponsors, team members, and others. They communicate with stakeholders, address their concerns, and fulfill their needs throughout the project.

A successful Project Manager should possess exceptional communication and interpersonal skills, strong leadership abilities, the capability to motivate, and problem-solving skills.

Is a Project Manager Helpful in Achieving Project Success?

In answering the question of whether a Project Manager is crucial to the success of a project, the answer is affirmative. An accomplished Project Manager can greatly influence the success of a project by efficiently planning, executing, controlling, managing risks, and stakeholders. They motivate and lead the project team to ensure tasks are completed with efficiency. They effectively manage risks to prevent unforeseen events from impacting the project outcome.

In conclusion, what do project managers do? A Project Manager is a critical part of any project team, and his skills and qualities can have a substantial impact on the project's success. When considering a career in project management or hiring a Project Manager, look for individuals with strong leadership and communication skills, the ability to motivate, and expertise in risk management

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Understand Critical Path Method & Its Types

Critical Path Method

A project management tool called the critical path method (CPM) aids in estimating the shortest time necessary to accomplish a project. This is accomplished by reviewing every job that goes into a project and identifying the "critical path," or the task sequence with the longest length.

The critical path is the sequence of tasks that must be finished by the project deadline in order for it to be finished on schedule. Using the critical path technique, project managers may spot potential schedule bottlenecks and adjust the activities, their order, and their dependencies as necessary to maintain the project on schedule.

The CPM is a visual depiction of the project schedule that frequently takes the form of a network diagram and highlights the dependencies between jobs as well as the anticipated completion times for each one. Project managers can concentrate their efforts on making sure that the crucial tasks are finished on time and prevent delays that might affect the project's overall schedule by identifying the key path.

How Critical Path Is Determined

There are two ways to determine critical path:

  1. Forward Pass: This method determines the earliest start and finish dates for each task in the project. It starts at the beginning of the project and works forward to calculate the earliest possible date that each task can begin and end.

  2. Backward Pass: This method determines the latest start and finish dates for each task in the project. It starts at the end of the project and works backward to calculate the latest possible date that each task can begin and end without delaying the overall project completion date.

The critical path is identified and the project's timeline is guaranteed by combining the forward pass and backward pass procedures. Project managers can recognize potential scheduling issues, change the project schedule, and guarantee that crucial tasks are performed on time by combining the two techniques.

Two Types of Critical Paths

There are two types of critical paths:

The Longest Path: The shortest time required to complete a job is determined by the longest path. It is the sequence of tasks with the longest cumulative duration. The project completion date will be postponed if any of the tasks along this path take longer than they were predicted to.

The Shortest Path: This is the sequence of tasks with the shortest total duration, and represents the best-case scenario for project completion. It is useful for project managers to understand the shortest path because it can help identify opportunities for improving the project schedule by reducing the duration of critical tasks.

The two types of critical paths are determined using the forward pass and backward pass methods of the critical path method (CPM). Project managers use the critical path information to monitor and control the project schedule, making adjustments as necessary to keep the project on track.


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Primavera P6 Tips and Tricks

Primavera P6 Tips and Tricks

Using these Primavera P6 tips and tricks can help you get more out of the software and more efficiently. 

  1. Use the "Group and Sort" feature to organize and view your project data in a more meaningful way. This feature allows you to group activities by different criteria such as WBS, resources, or activity codes.

  2. Use the "Layout" feature to create custom views of your project data. This feature allows you to create customized views that show only the data that you need to see, such as a Gantt chart view, a resource histogram view, or a network diagram view.

  3. Use the "Baselines" feature to save a snapshot of your project schedule at a specific point in time. This feature allows you to compare the current schedule with the original schedule, or with a previous schedule, to see how the project has progressed.

  4. Use the "Reports" feature to generate a wide range of pre-built and custom reports. This feature allows you to create reports that show project progress, resource usage, and other important data in a clear and concise format.

  5. Use the "Global Change" feature to make changes to multiple activities at once. This feature allows you to update the duration, resources, or other data for multiple activities at the same time, saving you time and effort.

  6. Use the "Activity Usage Profile" feature to view the resource usage for a specific activity over time. This feature allows you to see how the resource usage for a specific activity changes over the course of the project.

  7. Use the "EPS" feature to view the project structure by using an organizational breakdown structure. This feature allows you to see how the activities of the project are related to the different levels of the organization.

  8. Use the "Resource Availability" feature to view the available resources over time. This feature allows you to see when resources are available, and when they are already assigned to other activities.

  9. Use the "Custom fields" feature to add custom data fields to the activities. This feature allows you to add specific data fields that are important for your project, and to use them for filtering and grouping activities.

  10. Use the "Earned Value Analysis" feature to measure the project's performance by comparing the actual progress to the planned progress. This feature allows you to see the performance of the project in terms of schedule, cost, and scope, and to make adjustments if needed.

These were some Primavera P6 tips and tricks. Hope you found these helpful

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Benefits of Primavera P6

Maximizing Project Management with Primavera P6

Primavera P6 is comprehensive project management software that helps companies plan, execute and manage projects effectively. The software provides users with a platform to manage project schedules, allocate resources, track progress, and analyze performance.

Primavera P6 helps create comprehensive project plans, determine resource requirements and set budgets from the planning stage. Throughout the project execution, it can be used to update progress and track performance. Additionally, in the monitoring stage, Primavera P6 offers real-time data to help managers identify and address potential issues. Lastly, in the closing phase, it provides the means to evaluate results, document key takeaways, and close out the project. Ultimately, this software aims to ensure projects are delivered on-time, within budget, and meet stakeholder expectations.

The Advantages of Using Primavera P6

Primavera P6 offers a host of benefits that can benefit a wide range of industries. Some of the key Primavera P6 advantages include:

Improved project planning and scheduling:
Primavera P6 enables users to create detailed project plans, assess resource requirements, set budgets, and ensure projects are completed within desired timeframes and budgets.

Efficient resource management:
The software allows users to allocate resources and monitor their usage so that they can be used more efficiently and effectively.

Better insight into project performance:
Primavera P6 provides real-time data on project progress and performance so managers can identify problems early and take necessary action.

Improved collaboration and communication:
The software improves collaboration and communication by allowing stakeholders to share project information, collaborate on tasks, and provide real-time status updates.
Enhanced Project Control: Primavera P6 allows tracking of project progress, monitoring performance, and identifying potential issues, which helps keep projects on track and make necessary adjustments.

Overall, Primavera P6 provides organizations the tools and capabilities to streamline project management and make better use of resources, leading to more successful project outcomes

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